Setting Up Additional Fees

Navigate to the Additional Fees tab on your team, rec, camp, or event pages to set up additional fees for competition fees, uniforms, camp t-shirts, or any other fee separate from the tuition. Once you click the green plus button, a modal will pop up for you to fill out.

The instructions below explain how to configure your settings for additional fees that apply as a one-time charge or monthly fee:

One-Time Fee

  1. Category- Select the billing category this fee will fall under.
  2. Frequency- Choose One-Time Fee for this option.
  3. Cost- Type in how much your fee will cost for each athlete.
  4. Line Item- This is what will appear on the invoice. It should be descriptive enough that the user knows what the fee is for such as "Uniforms", "Competition Fee", etc..
  5. Post Date- You have a few different options depending on when you want this fee to post:
    1. Add to Recurring: If you select this option, you will choose which month you want the fee to post and it will run based off your default billing schedule.
    2. Create Draft Invoice: With this option, you get to decide the draft, post, and due date for this fee. Choose this option if you want your fee to be outside of your default billing schedule.
    3. Multi Draft Invoice: This option allows you to set custom draft, post, and due dates for your fee on a monthly basis. You can also select your start and end months for when you want the fee to occur. This will appear as a one-time fee for all the months you select.
    4. Enrollment: The fee will post in the next invoice the user receives after they enroll.
  6. "Bill upon enrollment if athlete enrolls after scheduled date"- Check this box if you would like athletes who enroll after the scheduled post date to still pay this fee.
  7. Click Save!

Monthly Fee

  1. Category- Select the billing category this fee will fall under.
  2. Frequency- Choose Monthly for this option.
  3. Cost- Type in how much your fee will cost for each athlete.
  4. Line Item- This is what will appear on the invoice. It should be descriptive enough that the user knows what they are paying for such as "Uniforms", "Competition Fee", etc..
  5. Duration- You have a few different options depending on when you want the fee to start and end:
    1. Map to Session: Choosing this will have your fee recur monthly for the entirety of the session.
    2. Custom: This option allows you to choose your Start and End Month for this fee.
  6. Click Save!