How to Set Up Team Events

Set up a one-day or multi-day event for your teams using our Team Events feature. This feature can be used for events such as one-day clinics, competitions, Lock Ins, or other team events.

Set Up Your Team Event

Begin by navigating to Enrollments > Team Events and clicking on the blue New Event button in the top right corner of the page. Then, fill out the following modal:

1. Event Name: Type in the name of the event in the box provided.
2. Team Session: Select the team session you will be using to enroll athletes into this team event.
3. Event Category: Choose the event category this event falls under from the list provided.
   1. Add event categories by navigating to Settings > Events.
4. Multi-Day Event: Check this box if this event is going to be more than one consecutive day.
   1. NOTE: Only check this box if your event is running multiple days in a row. If you event runs on multiple, non-consecutive days, we would recommend creating separate events or considering our rec class or camp options.
5. Date: Type in the date of the event. If you chose the multi-day event option, you will have the ability to type in both the start and end date.
6. Time: Input the start and end time of your event. You can also choose the time zone if you are traveling somewhere that is outside of your normal time zone.
7. Location: Check the box next to "Location at (gym name)" if the event is at your gym, or type in the address if it is an off-site event.

Understanding Your Team Event Tabs

Once you've created your team event, you can navigate to the following tabs to finish configuring your settings:

1. Event Details-This tab allows you to change any settings you previously set when creating the event. You can also add flyers, copy the event, or delete the event from this page.
2. Team Assignments-Add staff assignments and teams that are attending this event from this tab. You can also remove athletes from the roster that have stated they won't be attending and take attendance from this tab.
3. Schedule- Set up the schedule for the event in this tab for staff to view.
4. Fees-Set up the tuition for this event and any additional fees associated with enrollment.
5. Add Ons- Add event add ons such as t-shirts or lunch.
   1. NOTE: Since parents will not be going through the enrollment process, the add ons will need to be added manually by an admin for those that want it. Once you add it for an athlete, an invoice will be drafted immediately and posted the following day.  
6. Email-Send informational emails to anyone enrolled in this event directly from the emails tab. You can also keep track of previously sent emails from this tab.

Interested in setting up a rec event? Check out this support document.