Birthdays
The birthday report gives the administration the information on the birthdate, age and enrollment status at the time the report is generated, of each athlete. This report can be filtered to a specific month or optional enrollment status for the athletes. This report is useful for the business to understand at a glance how many athletes of each age are members of the business, or provide all athletes with birthdays in a specific month for recognition.
How to Generate the Report
The options available for the generation of this report include the report period selected and user options, described below. Once the selections are made, user will select the Generate Report button.
| Report Configurations | Options | Description |
|---|---|---|
| Birthday Month | All Dates Each Month in Year Missing Birthday |
Choose which month is needed for the birthdays report. The default is All, which will generate the report for all months of the year, all athletes. The report can also be generated for any individual month. In addition, the report can be generated for all athletes that are Missing Birthday in the database, by making that selection in the drop down. |
| Enrolled in Current Session | All Users Yes No |
This option is defaulted to All Users, however the report can be filtered to only show athletes that are enrolled in a current session, or athletes that are not enrolled in a current session. |
| Enrolled in Future Session | All Users Yes No |
This option is defaulted to All Users, however the report can be filtered to only show athletes that are enrolled in a future session, or only show athletes that are not enrolled in a future session. |
| Count Pending Enrollments as ‘Yes’ | Checkbox | If this option is checked, Pending Enrollments for current and future sessions will be counted in the report as enrolled. |
| Hide photos with user | Checkbox | If this checkbox is checked, the photos of the athletes in the report will be hidden. This optimizes the printing of the report, as printing photos can use up precious resources. |
If Birthday Month or any of the User Options are changed after the report has been generated, the report must be regenerated by selecting the Regenerate Report button. The data will not be updated until that action is taken.
How to Read the Report
Once the report is generated, the exact date and time the report is generated is shown under the report title. There is a button called More in the upper right giving options to Print the report or Download CSV for capturing the data.
The contents of the report gives detailed information about the athletes birthdays and age, as produced from the applied filters.
The report provides the detailed data shown below.
| Report Data | Detailed Data | |
|---|---|---|
| User | This column shows the name of the athlete user. The name is a link to the user detail page for easy access to their detailed information. Under the user's name, the family name of this athlete is given. The family name is a link to the detailed family page. | |
| Birthdate | This is the birthdate of the athlete user. This report is sorted by the birthdates. The oldest athletes are shown first, down to the youngest. If there is no birthday for the athlete, this column will be blank and you can filter by this option. |
|
| Age | This is the age of the athlete on the day the report is generated. | |
| Current | Yes No |
This column indicates whether the user is or is not enrolled in a current session, as defined by the filters for the report. |
| Future | Yes No |
This column indicates whether the user is or is not enrolled in a future session, as defined by the filters for the report. |
