Roll Sheet
The roll sheet report allows the administration to print roll sheets for taking attendance at classes, based on the existing roster when the roll sheet is generated and printed. This provides a hard copy attendance record that may be required or desired by the business entity.
Roll sheets can be generated and printed for one individual occurrence of a class, all occurrences of a class, or all classes in a session, at one time.
How to Generate the Report
The options available for the generation of this report include the report period selected and the Category Options, as described below. Once the selections are made, user will select the Generate Report button.
| Report Configurations | Options | Description |
|---|---|---|
| Report Period | All Dates Custom (user defines) This Week This Month This Quarter This Year Yesterday Last Week Last Month Last Quarter Last Year |
Choose which inclusive dates are needed for the roll sheets. Selecting All Dates will generate roll sheets for all dates of the session/class selected, even if in the past. Roll sheets are typically generated for the future and the week starts on Sunday, so selecting This Week, for instance, will print roll sheets for current week, starting on Sunday through Saturday. |
| Session | Session | The session option must be selected. All active, past and future sessions are shown in the drop down. |
| Session | Class | The class option is defaulted to All Classes, allowing all classes of a session to be listed below in the report for generating roll sheets. The user can also filter down to one specific class for generation of the roll sheets. Note that even if all classes is selected, individual classes and class occurrences can be viewed once the report is generated. |
| Hide photos with user | Checkbox | If this checkbox is checked, the photos of the athletes in the roll sheets will be hidden. This optimizes the printing of roll sheets, as printing photos can use up precious resources. |
If any of Report Period, Session or the Class options are changed after the report has been generated, the report must be regenerated by selecting the Regenerate Report button. The data will not be updated until that action is taken.
How to Read the Report
Once the report is generated, the exact date and time the report is generated is shown under the report title.
The report provides the ability to select the entire session to generate roll sheets, an entire class or one class occurrence at a time. The details are given below.
| Report Data | Detailed Data |
|---|---|
| View Session | This button will generate roll sheets for all classes within this session based on the time period selected. |
| View All | This button is located next to a recreation class which allows the roll sheets to be generated for every occurrence of that class, if selected. |
| View | This button is given beside each occurrence of a recreation class or next to a team class. This allows the roll sheets to be generated for the one team or recreation class occurrence only. |
