Absences
The absences report gives the administration insight into the number of absences per class. The report can be generated for all dates, or constrained to a specific time period. The report can be targeted to a specific session and/or to a specific amount of absences. This report currently tracks absences in recreation and team sessions.
How to Generate the Report
The options available for the generation of this report include the report period selected and the session options, as described below. Once the selections are made, user will select the Generate Report button.
| Report Configurations | Options | Description |
|---|---|---|
| Report Period |
All Dates Custom (user defines) This Week This Month This Quarter This Year Yesterday Last Week Last Month Last Quarter Last Year |
Choose which inclusive dates are needed for the dropped reason report. Selecting All Dates will generate the report for all dates of the session and/or reason category selected. Selecting This Year, for instance, will generate the report for session/drop reason categories since the beginning of the current year. |
| Session | Session | The session option is defaulted to All Sessions, but any singular session can be selected in the Session drop down for the report. You can also select more than one session at a time to generate multiple reports at once. Simply check the box next to sessions you want to generate. |
| Session | Class | The Class section is defaulted to All Classes, but any individual class can be selected in the drop down. |
| Report Customization | Filter by Minimum Absences | This selection will default to a minimum of one absence, but you can personalize this number to meet your needs. |
| Report Customization | Absent Status | This selection will default to All Statuses, but you can decide to filter the report to any of the following Absent Statuses: Requested Absence, Absent, or Excused. |
If any of Report Period, Session or the Report Customization options are changed after the report has been generated, the report must be regenerated by selecting the Regenerate Report button. The data will not be updated until that action is taken.
How to Read the Report
Once the report is generated, the exact date and time the report is generated is shown under the report title. There is a button called More in the upper right giving options to Print the report or Download CSV for capturing the data.
The contents of the report gives detailed information about the athletes and the drops per the filters.
The report provides the detailed data shown below.
| Report Data | Detailed Data |
|---|---|
| Athlete | This column shows every athlete with an absence within the applied filters. |
| Class | This is the title of the class that the student was absent from. |
| Occurrence | This is the specific occurrence of the class the student was absent from. The day(s) of the week and the time of the class are provided for the occurrence. |
| Absences | These are the specific dates the student was absent from this class. |
| Status | This will be one of the following Absent Statuses: Requested Absence, Absent, or Excused. *Only one absent status will be listed if you chose to filter by absent status. |
| Notes | Any notes created by the parent/admin when the absence was created will appear here. |
