Setting Up Tuition

When it comes to charging for rec or team enrollments, you have several options available in terms of frequency and billing. Prior to setting up your tuition, you need to first set up your rec or team session as well as your classes and teams. Once that is set up, you can begin figuring your tuition based on if you want a one-time or monthly charge.

A one time fee will only bill the athletes in the team or class one time, it is not an ongoing fee. If you would like to bill your athletes on a month basis use the monthly frequency.

Monthly Charge

Once you have entered the tuition tab of your team or rec class page, select Monthly under the Frequency and fill out the remainder of settings:

1. Category-This will be the billing category this fee will fall under. Set up a new billing category by navigating to Settings > Billing > Billing Categories.
2. Billed Per- You have two options for  this settings
   1. Flat Per Month- Users will be charged a flat rate each month of enrollment.
   2. Per Class- The tuition will calculate based on the amount of classes that will occur within each month.
3. Cost- Place the cost of the tuition in this section.
4. Line Item- This is what will appear on the invoice. It should be descriptive enough that the user knows what the fee is for such as "Ballet 1 Rec Tuition"
5. Duration- There are three options for this section
   1. Map to Session-The invoice will run on your gym's default billing schedule each month.
   2. Custom- Choose the start and end month for your tuition if you do not want it to run for the entirety of the session.
6. Prorated Amount Per Class- This section will appear if you choose to charge a flat rate per month. Set a prorated amount if you would like to discount the tuition for users who enroll in the middle of a month.

One Time Charge

Once you have entered the tuition tab of your team or rec class page, select One Time under the Frequency and fill out the remainder of settings:

1. Category-This will be the billing category this fee will fall under. Set up a new billing category by navigating to Settings > Billing > Billing Categories.
2. Billed Per- You have two options for  this settings
   1. Flat- You will have a set price for the class that is a flat rate.
   2. Per Class- The tuition will calculate based on the amount of classes that will occur within the session.
3. Cost- Place the cost of the tuition in this section.
4. Line Item- This is what will appear on the invoice. It should be descriptive enough that the user knows what the fee is for such as "Ballet 1 Rec Tuition"
5. Post Date- There are three options for this section
   1. Add to Recurring-The invoice will run on your gym's default billing schedule for the month you choose.
   2. Create Draft Invoice- This options allows you to create a custom draft, post, and due date.
   3. Enrollment- The tuition will be billed for each user upon enrollment.
6. Prorated Amount Per Class- This section will appear if you choose to charge a flat rate. Set a prorated amount if you would like to discount the tuition for users who enroll after the session has started.